THETIS ISLAND COMMUNITY ASSOCIATION
Executive Board Meeting
JUNE 24, 2009

MEMBERS PRESENT: DEE SMITH, VERONICA SHELFORD, CECILIA INNESS, JAN THERRIEN PETRA ACCIPITER, RON BANNISTER, ANDY KEIR.

APPROVAL OF THE MINUTES: IT WAS MOVED BY VERONICA AND SECONDED BY CECILIA THAT THE MINUTES OF THE LAST MEETING BE APPROVED AS CIRCULATED. THE MOTION WAS CARRIED.

TREASURER'S REPORT: CECILIA PRESENTED THE TREASURER'S REPORT IN MATT'S ABSENCE, NOTING THAT A PETTY CASH ACCOUNT HAS BEEN ESTABLISHED. DEE MOVED THE ADOPTION OF THE TREASURER'S REPORT. THIS WAS SECONDED BY PETRA AND CARRIED.

HALL MANAGER UPDATE: IT WAS NOTED THAT APPLICATIONS CLOSE TO-DAY AND THAT ALL APPLICANTS WILL HAVE A JOB DESCRIPTION MAILED TO THEM TO HELP THEM PREPARE FOR THEIR INTERVIEW. INTERVIEWS WILL BE CONDUCTED BY CAROLINE, DEE, AND CECILIA.

WORK DAY: THE NEW DATE FOR A WORK DAY WAS SET FOR JULY 18, 2009. TASKS WHICH REQUIRE TO BE DONE INCLUDE REMOVING JUNK, REMOVING DEADFALL, WEEDING, AND A MAJOR EFFORT TO PAINT THE HALL'S EXTERIOR. WE DECIDED TO PROVIDE LUNCH OURSELVES TO THOSE WORKING FOR THE DAY, AS NO CATERER WAS AVAILABLE, AND TO OFFER COFFEE AND DOUGHNUTS TO THOSE VOLUNTEERING FOR A SHORTER PERIOD OF TIME. CECILIA WILL CONTACT CAMP COLUMBIA ABOUT THEIR OFFEER TO VOLUNTEER SOME TIME TO WORK AT THE HALL AND ASK THEM TO CUT BROOM ON THE HALL GROUNDS.

MAINTENANCE: CECILIA WILL ADVISE HALL USERS OF THE NEW PASSWORD AFTER JULY 1ST., 2009.
RON INSTALLED A LOCK ON THE OFFICE DOOR.
DEE WILL LOOK INTO THE DONATION OR LOAN OF A DESK FOR THE OFFICE.
WE WILL HOLD A WORK PARTY ON JULY 3RD., 2009 TO ASSEMBLE SHELVING IN THE STORAGE ADDITION.
ANDY ADVISED THAT A WATER SAMPLE HAD BEEN TAKEN TO DUNCAN ON JUNE 6TH., 2009, AND THAT THERE WERE NO CONCERNS.
RON ADVISED THAT WE'D NEED TO GET ERNIE TO TURN OFF THE TENNIS COURT LIGHT.

OLD BUSINESS: CECILIA MOVED THAT WE PURCHASE TWO REGULAR CORONA DUAL FLUSH TOILETS AND TWO CORONA DUAL FLUSH TOILETS SUITABLE FOR USE IN A HANDICAPPED WASHROOM. THE MOTION WAS SECONDED BY VERONICA AND CARRIED. AN INVITATION FOR TENDERS TO INSTALL THESE TOILETS WILL BE PLACED ON E-SPOKES.

NEW BUSINESS: FOLLOWING A DISCUSSION OF THE FERRY WEBCAM VERONICA MOVED THAT TICA TAKE ON OWNERSHIP OF THETISISLAND.NET AS A FUND RAISER. THE MOTION WAS SECONDED BY CECILIA AND CARRIED.
MOVED BY PETRA THAT FEES FOR ADS ON THE WEBSITE BE SET ANNUALLY BY THE TICA EXECUTIVE. THE MOTION WAS SECONDED BY JAN AND CARRIED.
CECILIA WILL CONSULT WITH OUR ACCOUNTANT ABOUT A TAX NOTICE IN RELATION TO DISBURSEMENT FROM THE HEALTH AND EDUCATION FUND.
DISCUSSION ABOUT THE LOCATION OF THE CROCKERY FOR THE SENIORS' DINNERS AND PROGRESS TOWARDS OUR GOAL OF HAVING ALL ON-GOING FOOD SERVICES IN FORBES HALL THE RESPONSIBILITY OF SOMEONE IN POSSESSION OF FOOD SAFE LEVEL 2.

ADJOURNMENT: MOVED BY ANDY, SECONDED BY JAN THAT THE MEETING BE ADJOURNED. THE MOTION WAS CARRIED.